Certificate of
Insurance Management
(COI Management) Services

Stay Compliant, Reduce Risk, and Simplify
Certificate of Insurance Management

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Managing Certificates of Insurance (COIs) is a critical yet time-consuming task for landlords. Missing or inaccurate COIs can expose you to liability risks, lease violations, and unexpected financial losses. That's where we come in.

At RE BackOffice, we provide comprehensive Certificate of Insurance Management (COI Management) services, ensuring every tenant, vendor, and contractor maintains the required coverage-so you stay protected and compliant without the hassle.

Why Certificate of Insurance Management (COI Management) is Essential for Landlords?

Avoid Legal & Financial Risks: Ensure all parties meet lease-mandated insurance requirements.
Prevent Coverage Lapses: Track and renew COIs proactively to avoid gaps in protection.
Save Time & Resources: Let experts handle Certificate of Insurance Management (COI Management), including COI collection, verification, and compliance.
Ensure Accuracy: We understand both insurance policy documents and lease clauses, catching nuances others miss.

How We Help with Certificate of Insurance Management (COI Management)?

COI Collection & Verification: We obtain and verify COIs for all tenants, vendors, and contractors.
Policy & Lease Clause Review: Our experts analyze both insurance policies and lease terms to ensure compliance.
Expiration & Renewal Tracking: Automated reminders and follow-ups prevent coverage lapses.
Non-Compliance Alerts: We flag and address missing, expired, or insufficient coverage.
Lease Administration System Updates: We enter and maintain COI data within your lease management platform.
Custom COI Reports: Get real-time insights into compliance status across your portfolio.

Why Landlords Trust RE BackOffice for Certificate of Insurance Management (COI Management)?

With nearly two decades of lease administration experience, we understand the complexities of insurance compliance in real estate. Unlike generic tracking solutions, we go beyond basic verification, catching insurance nuances others overlook.

For example, if a lease requires $1M in fire insurance, but the tenant only provides $10M in umbrella coverage, we know fire may still be covered-ensuring you get the right protection without unnecessary disputes.

Expert Review: Insurance & lease experts, not just automated checks.
Proactive Compliance: We identify risks before they become issues.
Seamless Integration: We work within your lease admin platform.

Ready to Simplify Certificate of Insurance Management (COI Management)?

Stop struggling with COI tracking, verification, and compliance. Let RE BackOffice handle it all.

Contact us today to discuss how we can streamline your Certificate of Insurance Management (COI Management) and keep your properties protected.

FAQs: Certificate of Insurance
Management (COI Management)

1. What is Certificate of Insurance Management (COI Management)?

COI Management is the process of collecting, verifying, tracking, and maintaining Certificates of Insurance (COIs) to ensure tenants, vendors, and contractors comply with lease and contract insurance requirements.
2. Why do landlords need Certificate of Insurance Management (COI Management)?

Landlords must ensure that all tenants and vendors have valid and compliant insurance coverage to mitigate legal and financial risks. Proper COI management prevents liability issues, non-compliance fines, and potential lawsuits.
3. How does an outsourced Certificate of Insurance Management (COI Management) work?

We handle COI collection, verification, compliance tracking, renewal monitoring, and non-compliance alerts, ensuring that all insurance documents meet lease requirements-so you don't have to.
4. What happens if a tenant or vendor's insurance is insufficient or expired?

We proactively flag missing, expired, or inadequate COIs and notify you so corrective action can be taken before any coverage lapse exposes you to risk.
5. Do you review both the COI and the lease agreement?

Yes! Unlike basic tracking services, we analyze both insurance policy documents and lease clauses to catch nuances that others might miss-ensuring true compliance.
6. Can you integrate COI data into our lease administration software?

Absolutely! We enter and maintain COI information directly into your lease management platform, ensuring seamless data accessibility and tracking.
7. What types of insurance policies do you verify?

We review General Liability, Workers' Compensation, Property Insurance, Auto Liability, Umbrella/Excess Liability, and more-ensuring they align with your lease agreements.
8. How often do you monitor COI compliance?

We provide ongoing monitoring with scheduled audits, expiration alerts, and real-time tracking to keep all insurance records up to date.
9. What makes RE BackOffice different from other COI management services?

With nearly two decades of lease administration experience, we don't just track COIs—we interpret lease insurance requirements, ensuring accuracy and risk mitigation that automated solutions often miss.
10. How can I get started with your Certificate of Insurance Management (COI Management) services?

Simply contact us today, and our experts will discuss your needs, set up a streamlined COI management process, and ensure your properties remain protected and compliant.

Frequently Asked Questions (FAQs)
About COI Tracking

1. What is COI tracking, and why do landlords need it?

COI tracking is the process of tracking and verifying Certificates of Insurance to ensure tenants, vendors, and contractors maintain proper coverage. Landlords need it to reduce liability risks, prevent coverage gaps, and stay compliant with lease agreements.
2. How is COI tracking different from COI management?

COI tracking focuses on tracking, renewing, and ensuring ongoing compliance with insurance requirements, while COI management includes broader tasks like COI collection, verification, and policy interpretation.
3. What happens if a tenant's COI expires or is non-compliant?

If a COI is expired or doesn't meet lease requirements, we immediately notify you and follow up with the tenant or vendor to obtain a valid, updated COI.
4. Can you track COI expiration dates and send alerts?

Yes! Our system monitors expiration dates and sends automated renewal reminders to tenants and vendors, ensuring there are no lapses in coverage.
5. Do you update COI records in our lease administration system?

Absolutely. We enter and maintain COI details directly within your lease administration platform, so all records stay organized and audit-ready.
6. What types of properties do you support?

We work with commercial, retail, industrial, and multi-family properties, offering scalable COI tracking solutions tailored to your portfolio size.
7. How do you ensure COIs comply with lease requirements?

We don't just check the COI-we analyze insurance policies and lease clauses to identify any missing or incorrect coverage that could create compliance risks.
8. What if a tenant has a different type of coverage than stated in the lease?

Some policies offer alternative coverage that still meets lease requirements. For example, if a lease requires $1M in fire insurance, but the tenant has $10M in umbrella coverage, fire may still be covered. We catch these nuances to ensure compliance.
9. Is your COI tracking service automated or managed by experts?

It's a hybrid approach-we use technology to track and notify, but all COIs are reviewed by experienced lease administration professionals who understand insurance nuances.
10. How can I get started with your COI tracking services?

It's simple! Contact us today, and we'll assess your COI tracking needs, set up a streamlined process, and ensure your properties stay protected with seamless, proactive COI tracking.